Annature only writes to XPM when something is completed. Client details themselves only sync from XPM to Annature, never the other way.
Documents
These are filed under the client's Documents tab:
| Document | When it's added |
|---|---|
| Signed envelope | When an envelope sent from the client's page is completed |
| Annature certificate of verification.pdf | When a verification is completed |
| AML & CTF screening report.pdf | When AML & CTF screening is completed |
| Multi-bureau check report.pdf | When a multi-bureau check was run as part of the verification |
If a screening outcome changes later, for example after you review potential matches, Annature files an updated screening report.
Custom fields
When you connect XPM, Annature adds 13 custom fields to your clients. Every name starts with [A] so they're easy to tell apart from your own fields.
Identity verification
Filled in when a verification is completed.
| Field | Type | What Annature fills in |
|---|---|---|
| [A] Verification Link | Link | A short link to the verification in Annature |
| [A] Verification Method | Text | Document check |
| [A] Verification Notes | Text | Verified by Annature |
| [A] Verified | Checkbox | Ticked |
| [A] Verified By | Text | The Annature user who created the verification |
| [A] Verified Date | Date | The date the verification was completed |
AML & CTF screening
Only filled in when AML & CTF screening was run and completed.
| Field | Type | What Annature fills in |
|---|---|---|
| [A] AML & CTF Checked | Checkbox | Ticked |
| [A] AML & CTF Date | Date | The date the screening was completed |
| [A] AML & CTF Outcome | Text | Clear or Flagged |
| [A] AML & CTF Outcome Notes | Multi-line Text | The screening outcome notes, one per line |
| [A] AML & CTF PEP | Text | No, or Yes followed by the PEP level |
These fields are updated again if the screening outcome changes later.
Risk assessment
Only filled in when there's a risk assessment for the client.
| Field | Type | What Annature fills in |
|---|---|---|
| [A] AML & CTF Risk Assessment | Checkbox | Ticked |
| [A] AML & CTF Risk Rating | Text | The client's risk rating, for example Low |
Upgrading from an earlier connection
If you connected XPM before the [A] fields were introduced, you may already have fields called Verification Method, Verification Notes, Verified, Verified By and Date Verified. Annature renames these to the new [A] names automatically, so your existing values stay where they are.
Keep the fields as they are
Annature finds each field by its name and type. Don't rename these fields, change their type or turn off Use for clients, or the results may stop syncing. If a field isn't filling in, see Troubleshooting Xero Practice Manager.