Data retention

Every organisation has different requirements for document storage. Some teams need to keep completed envelopes for long-term reference, while others, particularly those in highly regulated or sensitive environments, must ensure data is deleted as soon as it is no longer required.

Annature’s data retention policy gives you full control over how long completed or voided envelopes remain in your account, helping you stay compliant, reduce risk, and manage sensitive information responsibly.

Why Data Retention Matters

A well-defined retention policy is essential for:

• Protecting confidential and sensitive information
  Automatically removing old documents minimises exposure and reduces the risk of unintended access.

• Meeting industry, legal, or internal compliance requirements
  Many sectors require strict deletion timelines to remain compliant.

• Reducing storage clutter
  Keeping your workspace clean ensures your team can focus on active documents.

• Minimising data footprint
  Less stored data means lower security risk and easier governance.

With Annature, you decide how long your organisation keeps its records — and the rest is taken care of automatically.

How to Configure Your Data Retention Policy

1. Navigate to Settings → Data retention.

2. Toggle Enable data retention to switch the feature on.

3. Set the number of days you’d like Annature to keep completed and voided envelopes before they’re automatically deleted.
   

   

For example: If you choose 14 days, any completed or voided envelope will remain accessible for 14 days and then be permanently removed from your account.

⚠️ Important Notice

Once envelopes are deleted through the data retention policy, they cannot be restored.

Make sure your retention period aligns with your organisation’s compliance and operational needs before enabling automatic deletion.

Using a data retention policy allows your organisation to strike the right balance between efficiency, compliance, and security — ensuring only the data you truly need is kept, and everything else is automatically handled with care.